Approving a booking

The agent never posts anything on its own. When a receipt, a payment or an invoice is due to enter the books, it comes to you first as a proposal. You see what is being posted and why, and then you say yes or no. You don't need to know the chart of accounts — but you have the last word.

What a booking suggestion looks like

The proposal arrives as a card in the conversation, marked Booking suggestion. At the top it shows what it concerns and the amount — a minus before an Expense and a plus before Income — along with the date and the VAT rate.

Below sits the Rationale: the agent's explanation of why it thinks this should be posted this way. That's where you quickly see whether the proposal is right, without digging into the numbers.

If you photographed a receipt in the field, it shows as Receipt attached on the card, already linked to the proposal.

See the whole booking

At the bottom of the card sits Postings, collapsed — it names the accounts, so you can see where the money goes without opening anything. Tap it, and the full posting unfolds as an ordinary double entry:

Account — the account the movement is posted to, with number and name.

Debit and Credit — the amount split across both sides.

Total — at the bottom, where debit and credit meet and balance.

If the totals match, the voucher is ready. If they don't, you can never approve a proposal that doesn't balance.

Approve — or flag it

When you're happy, tap Approve. The card switches to Booking... for a moment and lands on Booked. The card stays in the conversation with the full posting, so you can always go back and see what was done. From there you can tap View booking to open the voucher, or Undo if you change your mind.

If something's off — wrong account, wrong amount, wrong customer — tap Something's off. The proposal is then Reported to the assistant, and the agent comes back with a corrected proposal. You explain in your own words what's wrong; you don't need to know what it should be corrected to.

When something is missing

Sometimes the agent needs one answer before it can finish posting. Then the card asks, with the buttons right there:

• If the receipt is missing, it asks Got the receipt?. You can Upload receipt right away, choose I'll get it later, or say No receipt.
• If it's unclear what the expense was for, it asks What was this for?. Tap This was for … and type it in.
• If the bank movement hasn't shown up yet, the proposal waits for it — it usually attaches itself within a couple of days. If you know it never will, tap Not paid through the bank? and choose Paid privately, Paid in cash, or Doesn't belong here if nothing should be posted at all.

Proposals waiting for an answer don't disappear — they turn up again in your worklist when they're ready, so you can take them when you have the calm to.

This is how everything — sales, receipts, supplier invoices and the bank — ends up in invoicing and bookkeeping with the voucher posted. Invoices and receipts you forward come in the same way through the company inbox.