Calendar and planning

Once the crew grows, keeping the week in your head stops working. The calendar in Tredco shows who works on which project when, who is free, and how much the team has left to give. Open it from the assistant — say “show the calendar” or “what's happening next week?” — or go straight to the calendar in the app.

Dates are ordinary calendar days in the company's week, Monday first. A free day is measured in person-days — one person-day is one person for a full working day (7.5 hours).

Your own week

Open the calendar as a tradesman and you see your own week: your days, your appointments hour by hour, and the colleagues placed on the same jobs as you. Move between weeks with the arrows, and Today takes you back to the current week. If you are on a crew, you can switch between My week and Team.

The calendar always opens on Week — on the phone too. To drop into a single day, tap the day at the top and Day zooms in on the hours. Colleagues only show on jobs you share — the rest of what others are doing is none of your concern.

A colour each

Everyone on the crew has their own colour, and all of that person's jobs show in it — whether you see your own week or the whole board. The initials lead the block, so you can tell whose job it is even in the tight phone columns. The colour comes automatically from day one, but you can pick it yourself: open the person's card in settings, find Calendar color and tap a colour dot — or Automatic to let Tredco choose. The colour says who the job is on, not what kind of job it is.

The planner's board

If you are the one handing out the work, Board gives you the whole crew on one screen: one row per person, one column per day. At the bottom sits person-days per day — how many person-days are free against how many the team has in total. You see at a glance who has room and which days are full.

Under the board sits the key to the statuses — here it is the pattern that counts, not the colour: a solid fill is Confirmed, hatched is Reserved – awaiting the customer, and striped is Unavailable – no reason. Need the weekend too? Turn on Show weekend.

Place a job

To put someone on a job, tap Plan. A card opens where you build the entry top to bottom — on the phone it comes up as a drawer at the bottom, lifted clear of the keyboard:

You can also skip the card: drag across the time you want to plan straight in the grid, or tap for one hour. The assistant plans for you too — ask it to “put Ola on Storgata Thursday and Friday” and it lays out the proposal for you to approve.

Reserved or confirmed

A job on a project with a customer starts as Reserved — you have held the time, but you are still waiting on the customer's yes. If you already know the customer is in when you place the job, tick The customer has confirmed – place as confirmed right away, so it stands as Confirmed from the start.

Edit, confirm or remove a job

If something needs to change, tap the block in the calendar. As a planner it opens the same card you placed the job in — now titled Edit entry and filled in with the project, people, days, time and note. Fix what needs fixing: change the Start to move the job to another day, add or drop people, or change the time. If the customer has said yes, tick The customer has confirmed. Tap Save when you are done — or Remove to take the whole job away.

Report absence

Going away — sick, on holiday, a day off — tap Report absence and pick the days. The calendar then only knows you are unavailable; no reason is stored or shown to anyone. Change your mind? Open the day and choose Remove the absence. Anyone can report their own absence; planned work is only changed by a planner.

Notice when the plan changes

You don't have to keep watching the calendar yourself. When you are placed on a job, moved, confirmed or taken off it, you get a push notification on your phone — tap it and the calendar opens at the right week and day. The planner who made the change gets no notice of their own work. When someone on the crew reports, changes or cancels an absence, a notice goes to the planners so they can plan around it.

Want to steer this? You'll find the two switches under notifications in the Calendar group: Your plan changes and Someone on the crew reports absence. Both are on from the start.

Who sees and plans

What you can do in the calendar follows your role: a Member sees their own week and can report their own absence, while Team lead, Office and the owner see the whole board and plan for the crew. To control who can do what, see the team, roles and access.

The calendar pulls the jobs from your projects — so it all begins with a quote on site. Not up and running yet? Start with getting started.